Executive Administrative Assistant (Pharma)

Location: On-site in Morristown, New Jersey or Cambridge, Massachusetts, United States

Company

hirify.global is an R&D-driven, AI-powered biopharmaceutical company developing medicines and vaccines through immunoscience and innovative research.

What you will do

• Provide project management and administrative support to the Head of Portfolio Strategy & Medical Planning and Global Medical Heads for Neurology and Oncology.
• Manage calendars, schedules, meetings, events, and domestic and international travel.
• Coordinate documentation, reporting, expenses, vendor payments, statements of work, and purchase orders.
• Track project statuses and establish workflow priorities across interdepartmental needs.
• Collaborate with Finance, Procurement, Facilities, Digital/IT, People & Culture, executives, and external business contacts.
• Provide confidential, professional, in-person administrative and communications support in a complex global organization.

Requirements

• At least 3 years of administrative experience.
• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Experience scheduling and operating Zoom meetings; SharePoint content administration experience is preferred.
• Strong verbal and written communication, organization, judgment, diplomacy, and confidentiality.
• Ability to work on-site in Morristown, NJ or Cambridge, MA and support a global, multi-site environment.

Nice to have

• 5 or more years of executive administrative experience.
• Experience supporting senior-level business leaders.
• Familiarity with the pharmaceutical industry and business organizations.
• Experience working with cross-functional teams and administrative networks.

Culture & Benefits

• Supportive, future-focused environment centered on scientific innovation.
• Opportunities for professional growth through promotion or lateral career moves.
• Rewards package recognizing employee contributions.
• Healthcare, prevention, wellness, and family benefits.
• At least 14 weeks of gender-neutral parental leave.