Executive Administrative Assistant (Biopharma)

Location: Morristown, NJ or Cambridge, MA; onsite

Salary: $36.81–$49.08 per hour

Company

hirify.global is an R&D-driven, AI-powered biopharmaceutical company developing medicines and vaccines through immunoscience and innovative research.

What you will do

• Provide project management and administrative support to senior leaders in Global Medical Specialty Care, Neurology, Oncology, and Portfolio Strategy.
• Manage calendars, schedules, meetings, events, and domestic and international travel.
• Prepare documents, reports, expense submissions, vendor documentation, statements of work, and purchase-order tracking.
• Coordinate administrative workflows and maintain timely project status across cross-functional stakeholders.
• Support executive communications, alliance activities, and high-level internal and external relationships.
• Handle confidential initiatives with tact, diplomacy, sound judgment, and professionalism.

Requirements

• Minimum 3 years of administrative experience.
• High school diploma.
• Strong proficiency with Microsoft Office, including Outlook, Excel, PowerPoint, and Word.
• Proficiency scheduling and operating Zoom meetings; SharePoint administration experience is preferred.
• Ability to prioritize changing workloads, work independently, and collaborate in a global, multi-site environment.
• Strong communication, interpersonal, organizational, confidentiality, and executive-support skills.

Nice to have

• 5+ years of executive administrative experience.
• Experience supporting senior business leaders.
• Familiarity with the pharmaceutical industry and business organizations.

Culture & Benefits

• Supportive, future-focused R&D environment.
• Career growth opportunities through promotion or lateral moves.
• Company rewards and employee benefit programs.
• Healthcare, prevention, and wellness benefits.
• At least 14 weeks of gender-neutral parental leave.