Sr. Administrative Assistant, SRS (Life Sciences)

Location: US - Plainfield, IN; onsite

Salary: $26.00–$32.50 per hour

Company

hirify.global Life Sciences provides automated biosample management, biobanking, sample storage, logistics, laboratory, and specimen management services for pharmaceutical, biotech, academic, and healthcare organizations.

What you will do

• Manage the VP/GM calendar, coordinate meetings across time zones, prepare materials, and track decisions and action items.
• Coordinate quarterly SRS Global Town Halls, including presenters, communications, attendance, questions, and follow-up.
• Manage conference rooms, training setups, audiovisual equipment, site supplies, cafeteria inventory, and vendor deliveries.
• Administer site distribution lists and proofread communications issued by leadership.
• Plan and execute employee luncheons, the annual holiday party, Summer Family Day, recognition programs, and other site events.
• Welcome visitors and coordinate parking, badging, escorts, scheduling, and security-compliant guest logistics.

Requirements

• At least 5 years of progressive administrative support experience, including 2 years supporting senior leadership.
• Experience coordinating large-scale events, employee engagement programs, or similar initiatives.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and Copilot.
• Strong organizational, time management, written communication, verbal communication, discretion, and confidentiality skills.
• Ability to manage competing priorities, collaborate across the organization, and provide customer-focused support.
• Ability to stand, lift, and move supplies or event materials weighing up to 25 pounds.

Nice to have

• Associate’s degree or higher in Business Administration, Office Management, or a related field.

Culture & Benefits

• Customer-focused environment centered on innovation, accountability, teamwork, employee value, and integrity.
• Opportunity to support life sciences operations and employee programs at a physical site.
• Regular collaboration with leadership, employees, visitors, vendors, and internal stakeholders.