Senior Administrative Assistant (Biotechnology)

Location: 100% in person at the hirify.global in Cambridge, Massachusetts, United States; regular remote work is not anticipated.

Salary: $27.88–$36.86 per hour.

Company

hirify.global is a biomedical research institute whose Laboratory for Translational Engineering develops technologies at the intersection of engineering, medicine, chemistry, materials science, biology, and data science.

What you will do

• Provide proactive administrative and operational support to a senior professor, laboratory personnel, collaborators, and visitors.
• Manage complex calendars, meetings, domestic and international travel, itineraries, action items, and follow-up trackers.
• Coordinate personnel appointments, onboarding and offboarding, performance reviews, records, and immigration-related administrative processes.
• Process purchasing, invoices, reimbursements, procurement-card transactions, account reconciliations, and budget tracking.
• Support proposals, progress reports, sponsor communications, research administration, seminars, retreats, visits, and laboratory events.
• Coordinate workspace assignments, access credentials, facilities requests, supplies, records systems, and administrative process improvements.

Requirements

• Ability to work 100% in person at the hirify.global in Cambridge, MA, every workday.
• High school diploma or equivalent and at least four years of progressively responsible administrative, office, academic, research, healthcare, biotechnology, or related experience.
• Strong organizational, communication, editing, document-preparation, customer-service, judgment, discretion, and follow-through skills.
• Experience managing complex calendars, arranging travel, processing invoices and reimbursements, tracking budgets, and maintaining confidential personnel records.
• Advanced proficiency with Microsoft Word, Excel, Outlook, and PowerPoint, plus collaborative file-sharing, videoconferencing, and web-based administrative platforms.
• Willingness to work occasional extended hours, evenings, or weekends during major events, deadlines, travel disruptions, or peak periods.

Nice to have

• Bachelor’s degree or advanced education.
• Experience supporting a principal investigator, physician-scientist, senior academic leader, research group, or complex laboratory.
• Experience with sponsored research, grant submissions, multi-institutional programs, or immigration-related appointment tracking.
• Experience maintaining websites through WordPress or another content-management system.
• Familiarity with interdisciplinary work involving engineering, medicine, biology, chemistry, drug delivery, materials science, robotics, diagnostics, or data science.

Culture & Benefits

• Interdisciplinary collaboration with MIT, Mass General Brigham, Harvard Medical School, government and philanthropic sponsors, academic institutions, and industry partners.
• Medical, dental, vision, life, and disability insurance.
• 401(k) retirement plan, flexible spending and health savings accounts, and an employee assistance program.
• At least 13 paid holidays, winter closure, paid time off, and parental and family care leave.
• Visa sponsorship is not offered for this job opportunity.