Executive Assistant, Corporate Communications & Citizenship

Location: Boston, United States; hybrid work with an expectation of two or more in-office days per week

Hourly range: $45.69–$55.85, plus eligibility for variable pay

Company

hirify.global is a healthcare organization focused on transforming healthcare and supporting employee wellness.

What you will do

• Provide executive-level administrative support to the Corporate Communications & Citizenship leadership team, including the Chief Communications & Citizenship Officer and four direct reports.
• Coordinate complex calendars, meetings, travel itineraries, expense reports, agendas, and meeting logistics.
• Triage communications, research requests, resolve administrative issues, and compile information for executive decision-making.
• Manage office operations, supplies, subscriptions, distribution lists, SharePoint sites, files, budgets, and operational data.
• Process vendor contracts, purchase orders, and invoices in coordination with Accounts Payable.
• Support division meetings, presentation development, team-building activities, and other initiatives.

Requirements

• Minimum five years of administrative support experience in a professional office environment, including support for senior executives.
• Bachelor's degree or equivalent work experience; high school degree or equivalent required.
• Advanced proficiency in Outlook, Word, Excel, and PowerPoint, with the ability to learn new office systems.
• Experience managing multiple stakeholders, competing priorities, vendor relationships, invoices, purchase orders, and Finance or Accounts Payable coordination.
• Strong written and verbal communication, problem-solving, relationship-building, organization, discretion, and attention to detail.
• Ability to work in a hybrid arrangement based in the Boston office, with at least two in-office days per week.

Culture & Benefits

• Full-time employment with paid time off and medical, dental, and vision insurance.
• 401(k) and additional well-being benefits are available to eligible employees.
• Focus on employee development, inclusive collaboration, wellness, and work-life balance.
• Work arrangements may change based on business needs.