Administrative Assistant

Location: United States; hybrid work with approximately 2–3 days per week in the New York City office

Salary: $36–$48 per hour, based on experience and qualifications

Company

hirify.global provides a collaborative and inclusive work environment focused on operational excellence and employee growth.

What you will do

• Manage executive calendars, appointments, meetings, travel arrangements, phone calls, mail, and general inquiries.
• Prepare and edit correspondence, reports, presentations, and other business documents.
• Maintain physical and digital filing systems, contact databases, and CRM records.
• Coordinate office supplies, equipment, vendors, visitors, and basic office equipment support.
• Plan and coordinate internal and external meetings and company events.
• Support onboarding, expense reports, petty cash, research, and continuous improvement of administrative processes.

Requirements

• High school diploma or equivalent; an Associate's or Bachelor's degree is strongly preferred.
• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication, organization, time management, multitasking, and attention to detail.
• Experience with scheduling software and virtual meeting platforms such as Zoom or Microsoft Teams.
• Ability to handle confidential information, work independently, adapt to changing priorities, and work in a fast-paced environment.

Nice to have

• Associate's or Bachelor's degree.
• Basic bookkeeping or financial record-keeping knowledge.
• Experience with travel booking and expense management systems.

Culture & Benefits

• Hybrid schedule with remote work on non-office days.
• Health, dental, and vision insurance.
• Paid time off.
• Professional development opportunities.
• Collaborative, inclusive, and equal-opportunity workplace.