Senior Executive Assistant (Research Biology)

Location: Onsite in South San Francisco, California, United States; Research Biology teams are also located in Thousand Oaks, California.

Annual salary: USD 87,618–118,542.

Company

hirify.global is a biotechnology company researching, manufacturing, and delivering medicines for serious illnesses across oncology, inflammation, general medicine, and rare disease.

What you will do

• Provide administrative support and strategic partnership to the Vice President, Research Biology Head, and senior leadership team.
• Manage complex calendars, communications, appointments, scheduling conflicts, and coordination across multiple time zones.
• Lead and develop a team of Administrative Coordinators.
• Arrange domestic and international travel, itineraries, expenses, meetings, venues, audiovisual support, agendas, and presentations.
• Coordinate Research Biology logistics, onboarding, department communications, and the department website.
• Handle confidential information, maintain partner relationships, and contribute to cross-functional initiatives and deliverables.

Requirements

• Associate’s degree and 4 years of administrative experience, or a high school diploma/GED and 6 years of administrative experience.
• Bachelor’s degree with 5+ years of administrative support experience for large teams is preferred.
• Strong organizational, time management, project management, communication, presentation, and problem-solving skills.
• Expert PC skills in Outlook, Word, PowerPoint, Excel, Teams, SharePoint, Workday, and SAP, plus advanced typing skills.
• Experience with executive calendars, travel and meeting planning, remote staff support, and confidential information.
• Ability to work onsite in South San Francisco, California.

Nice to have

• Supervisory or leadership experience in technology-based organizations.
• Experience supporting large teams at different organizational levels.

Culture & Benefits

• Collaborative, innovative, science-based work environment.
• Health, dental, vision, life, disability, and flexible spending benefits.
• Retirement and savings plan with company contributions.
• Discretionary annual bonus program and stock-based long-term incentives.
• Paid time off plans and biannual company-wide shutdowns.
• Career development opportunities and flexible work models where applicable.