Executive Assistant (AI)

Location: San Bruno, California; the role is based in San Francisco

Estimated base salary: $175,000–$200,000 per year, excluding benefits and potential equity.

Company

hirify.global is a waste prevention technology company building smart systems and infrastructure that transform food scraps into valuable resources and help keep food out of landfills.

What you will do

• Support the Chief Communications Officer and Head of People, as well as the GM of Consumer/GTM across Marketing, Creative, and Sales Enablement.
• Manage complex calendars, resolve conflicts, protect executive focus time, and coordinate schedules with founders and other assistants.
• Draft, edit, and proofread executive communications, including emails, memos, board materials, and talking points.
• Handle sensitive HR, compensation, performance, organizational, communications, budget, and strategic information with discretion.
• Own travel, expenses, meeting logistics, briefing preparation, and follow-up tracking while closing loops proactively.
• Monitor team morale and dynamics, build trusted relationships, and use AI tools to improve recurring administrative work.

Requirements

• 7+ years supporting senior executives, ideally C-suite leaders, in a fast-moving or high-growth environment.
• Experience handling HR and other personnel-sensitive information.
• Excellent written communication and the ability to produce clear, concise, executive-ready materials.
• Strong judgment, composure, discretion, and ability to operate effectively in ambiguity and under pressure.
• Strong relationship-building skills and experience collaborating with other executive assistants and administrators.
• Fluency and resourcefulness with AI tools used by executives.

Culture & Benefits

• Work closely with high-performing Communications, People, Marketing, Creative, and Sales Enablement teams.
• Contribute to hirify.global’s mission of preventing food waste and keeping food in the food system.
• Benefits and a potential equity grant are provided in addition to the base salary.