Executive Assistant to Both Our CCO & VP CX

Location: London, UK; hybrid with in-person work on Tuesdays, Wednesdays, and Thursdays. The role may involve occasional travel with the CEO and support across Europe and US time zones.

Company

hirify.global is building an AI-native procurement platform that connects purchasing workflows, approvals, supplier risk, renewals, and spend visibility for enterprise businesses.

What you will do

• Provide executive and strategic support to the CCO and VP CX.
• Manage complex calendars, email filtering, communications, competing priorities, and stakeholder follow-ups.
• Plan internal and external meetings, prepare agendas, track actions, take minutes, and support board materials, investor updates, and briefing notes.
• Organise flights, hotels, transfers, visas, detailed itineraries, and last-minute travel changes.
• Manage expenses, invoices, budgets, confidential information, and executive operational administration.
• Improve productivity by implementing systems, tools, delegation, and outsourcing processes.

Requirements

• 3–5 years of experience as an Executive Assistant, Personal Assistant, Chief of Staff, or Founders Associate, ideally in a high-growth startup or technology environment.
• London-based and able to work in the office three days per week.
• Highly organised, proactive, detail-oriented, autonomous, and able to prioritise effectively under pressure.
• Strong written, verbal, and presentation communication skills, with discretion when handling confidential matters.
• Experience with modern productivity tools such as Slack, Notion, and Google Suite.
• Visa sponsorship and relocation support are not available.

Culture & Benefits

• Work in a fast-growing startup building a category-defining procurement platform.
• Competitive geo-localised benefits with UK and US benefits packages.
• Collaborative, ambitious, and ownership-oriented working environment.
• Commitment to diversity and inclusion across backgrounds and experiences.
• AI note-takers may be used during interviews, with an option to opt out.

Hiring process

• Applicants may opt out of automatic interview transcription by noting this in the application.
• Applications may be automatically rejected when candidates confirm that they do not meet hard requirements such as office attendance.