5 дней назад
Operations Coordinator - CAA ICON
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Operations Coordinator - CAA ICON (Sports and Entertainment Operations): Coordinating executive travel, calendars, expenses, meetings, events, and client engagement for an international sports and entertainment consulting team with an accent on detailed administrative support and cross-time-zone coordination. Focus on managing competing priorities, organizing complex executive meetings, and maintaining accurate expense and contact processes.
Location: London, United Kingdom (Fitzrovia)
Company
is a global entertainment and sports agency; CAA ICON provides feasibility, planning, project management, and consulting services for sports and entertainment facilities, franchises, leagues, and public assembly projects.
What you will do
- Manage the expenses process for international teams in coordination with the US Travel and Expenses team.
- Coordinate travel logistics for nominated executives and act as the escalation point for travel-related enquiries.
- Manage executive calendars, schedule complex meetings and teleconferences, and coordinate attendees, catering, and technology setup.
- Coordinate team meetings, client meetings, events, visiting team members, and ad hoc activities, including events outside the UK.
- Maintain master contact lists, shared calendars, and internal administrative processes.
- Assist with information gathering, research, and work-related projects using MS Office applications and online portals.
Requirements
- Previous experience in a similar operations or administrative coordination role.
- Strong command of Word, Excel, Outlook, and PowerPoint.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Experience coordinating multiple stakeholders and employees across different time zones.
- Strong attention to detail, organizational skills, multitasking ability, and effective written and verbal communication.
- Ability to work independently and collaboratively while maintaining a professional presence.
Nice to have
- Experience with Concur Travel and Expense Management.
- Experience with Teams, SharePoint, and OneDrive.
Culture & Benefits
- Collaborative workplace focused on exceptional client service.
- Work with international teams and stakeholders across multiple time zones.
- Opportunity to support sports and entertainment projects and events in the UK and internationally.
- Inclusive workplace committed to equal opportunity, dignity, and respect.
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