Executive Assistant & Office Manager (Climate Tech)

Location: London, UK; hybrid with 3 days per week in the LABS Camden office. Right to work in the UK required.

Company

hirify.global develops climate technology that turns supply-chain data into decision-grade carbon accounting, compliance, and emissions insights for commodity producers and traders.

What you will do

• Provide executive support to C-level leadership, including calendar management, travel coordination, inboxes, correspondence, expenses, and follow-ups.
• Prepare agendas, pre-reads, minutes, and action tracking for leadership, board, and all-hands meetings.
• Run the Camden office, welcoming employees and guests and managing supplies, equipment, catering, deliveries, and everyday workplace operations.
• Coordinate offsites, leadership workshops, room bookings, onboarding, and offboarding.
• Build and maintain operating procedures in Notion and improve processes before issues become recurring problems.
• Handle confidential information and support internal communications and culture initiatives.

Requirements

• 5+ years of experience in executive assistance, office management, workplace experience, or operations.
• Strong independent judgement, prioritisation, follow-through, and comfort working with ambiguity.
• Experience using AI tools such as Claude or scheduling agents in day-to-day work.
• Excellent written and verbal communication with executives, colleagues, and external partners.
• Discretion, maturity, proactive problem-solving, and attention to workplace details.
• Right to work in the UK and availability to work 3 days per week from the London Camden office.

Nice to have

• Experience in a high-growth startup, scale-up, or fast-paced professional environment.
• Exposure to budgeting, vendor negotiation, or basic bookkeeping.
• Experience directly supporting a founder or C-level executive.

Culture & Benefits

• Work on climate technology addressing carbon accounting and the climate crisis.
• Hybrid co-located working across UK and US hubs.
• 28 days of annual leave, private healthcare, pension, and generous parental leave.
• £500 home office setup allowance and £2,000 annual learning allowance.
• Weekly team lunches, office gym, cycle-to-work scheme, and a £1,000 contribution for one week of work abroad.