Corporate Secretary Executive

Location: Based in Malaysia; remote work from home 5 days per week

Company

hirify.global provides proprietary software and AI-powered back-office services for micro and small businesses across corporate secretarial services, accounting, bookkeeping, payroll, and fintech payments.

What you will do

• Manage incorporations for private limited companies, sole proprietorships, and partnerships.
• Coordinate transfers of corporate secretarial appointments for existing companies.
• Draft statutory documents, including AGM and EGM materials and board resolutions.
• Maintain minute books, statutory registers, and internal databases.
• Track statutory deadlines and support incorporations, annual returns, and corporate changes for Hong Kong entities.
• Provide client guidance, collaborate with internal teams, and complete assigned corporate and administrative tasks.

Requirements

• 1–3 years of relevant experience in corporate secretarial, legal compliance, or corporate administration functions.
• Hands-on experience managing Hong Kong entities and working knowledge of the Hong Kong Companies Ordinance are required.
• Full fluency in English and either Cantonese or Mandarin, written and spoken, is required.
• Experience drafting basic corporate documents and tracking regulatory deadlines.
• Strong organization, attention to detail, accuracy, and adaptability in a fast-paced environment.
• ICSA qualification or GradCG status is preferred but not required.

Culture & Benefits

• Work from home 5 days per week with flexible start and finish times.
• Option to work fully remotely from anywhere in the world for 1 month each year.
• Competitive market salary, generous paid time off, and holiday schedules.
• Eligible staff may participate in the employee share ownership plan.
• Training programs, autonomy, and opportunities for professional growth in an AI-focused environment.
• Inclusive culture centered on humility, kindness, and B Corp values.

Hiring process

• One-way video interview followed by a Talent Acquisition screen.
• Technical assessment and soft-skills assessment with hiring and leadership representatives.
• One professional reference check and role-dependent background screening before the final offer.