Executive Assistant (AI Infrastructure)

Location: San Jose, California, United States

Base salary: $115,000–$140,000 USD per year

Company

hirify.global develops next-generation AI infrastructure through a full-stack inference platform, RDU chips, and rack-scale SambaRack systems.

What you will do

• Manage complex, high-volume calendars for three senior leaders across Engineering, G&A, and Sales.
• Schedule internal and external meetings, leadership reviews, all-hands, offsites, and cross-functional events, including agendas, logistics, and materials.
• Book domestic and international travel, adapt itineraries to last-minute changes, and prepare and reconcile expense reports.
• Coordinate communication between executives, direct reports, peers, external partners, and cross-functional business teams.
• Track action items, follow-ups, OKRs, organizational planning logistics, budgets, purchase orders, invoices, and vendor requests.
• Handle confidential engineering, personnel, financial, and sales information with discretion.

Requirements

• 5+ years of experience as an Executive Assistant or in a similar administrative role, preferably supporting multiple senior leaders.
• Bachelor’s degree or equivalent practical experience.
• Ability to manage competing priorities across multiple functions and stakeholders while maintaining attention to detail.
• Excellent written and verbal communication, sound judgment, strong organization, and independent follow-through.
• Proficiency with Google Workspace or Microsoft Office and familiarity with travel and expense tools such as Concur or Navan.
• Professional discretion when handling confidential business, personnel, and financial information.

Nice to have

• Experience supporting Engineering, Finance/G&A, and Sales leaders.
• Experience in semiconductor, AI infrastructure, or enterprise technology companies.
• Experience coordinating with Finance, People, IT, and Legal teams.
• Experience planning offsites, team events, or department-wide meetings.

Culture & Benefits

• Fast-paced, high-growth technology environment with shifting priorities.
• Full-time US benefits package including medical, dental, vision, disability, life, AD&D, HSA, and FSA options.
• Employer coverage of 95% of employee medical insurance premiums and 77% of dependent premiums.
• Well-being benefits including Headspace, Gympass+, One Medical, and counseling services.
• Competitive total rewards package including equity.