Senior Executive Assistant (Wealth Management)

Location: New York, NY; onsite four days per week. Candidates must have unrestricted work authorization in the United States; U.S. employment opportunities are generally open to U.S. citizens or permanent residents.

Salary: $88,000–$121,000 USD per year.

Company

hirify.global is a global multi-family office and non-bank wealth manager serving high- and ultra-high-net-worth clients through investment management, wealth strategy, and family office services.

What you will do

• Manage calendars for multiple managers and associated teams, including scheduling, prioritization, and conflict resolution.
• Coordinate meetings, conference rooms, video conferencing, IT support, security badges, travel, and related expenses.
• Handle administrative operations such as time entry, mailings, expense reports, filing systems, and ad hoc requests.
• Prepare, format, distribute, print, and bind confidential presentations and meeting materials.
• Build relationships with internal teams, client counterparts, vendors, executives, and administrative partners.
• Support team events, respond to inquiries, provide backup coverage, and assist with internal and client projects.

Requirements

• 3–5+ years of administrative experience supporting multiple individuals, including direct support for C-level executives.
• Excellent judgment, discretion, organization, time management, attention to detail, and communication skills.
• Ability to prioritize simultaneous projects, multitask, respond to urgent issues, and operate effectively in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Visio.
• Bachelor’s degree preferred.
• Unrestricted U.S. work authorization is required, with proof of authorization; visa sponsorship is not generally available.

Culture & Benefits

• Collaborative, respectful, and client-first working environment.
• 401(k) plan with employer matching.
• Medical, dental, vision, life, disability, flexible spending, health savings, dependent care, and commuter benefits.
• Paid maternity and parental leave, training reimbursement, and paid professional designations.
• Corporate discounts and paid volunteer days.