Executive Assistant & Team Leader - Global Corporate & Investment Banking (Capital Markets)

Location: On-site full-time in Toronto, ON, Canada

Company

A relationship-oriented bank providing credit, capital markets, investment banking, and research products and services to government, institutional, corporate, and retail clients.

What you will do

• Lead, coach, and develop a team of approximately 15 Executive Assistants supporting Managing Directors and Global Corporate & Investment Banking teams.
• Manage performance, team capacity, recruitment, onboarding, succession planning, and professional development.
• Standardize and improve administrative processes, including onboarding, offboarding, organization charts, invoicing, expense reporting, and internal controls.
• Support Capital Markets operations, premises projects, corporate Visa Card administration, interns, co-ops, graduate rotations, and cross-functional partners.
• Provide direct executive support through complex calendar management, meeting logistics, travel coordination, expense reporting, and administrative services.

Requirements

• At least 7 years of administrative or professional support experience in a complex, fast-paced environment.
• Demonstrated experience managing, coaching, and developing employees, ideally including a sizeable administrative team.
• Strong skills in Microsoft Word, PowerPoint, Excel, and Outlook.
• Excellent organization, attention to detail, critical thinking, communication, judgment, and multitasking skills.
• Ability to work with limited direction and ambiguity in a dynamic, demanding, open-concept office environment.
• Must be legally eligible to work in Canada at the specified location and hold a valid work or study permit where applicable.

Nice to have

• Post-secondary education in a related field.
• Experience balancing people-leadership responsibilities with senior executive support.
• Working knowledge of hirify.global's organizational structure.

Culture & Benefits

• Competitive salary, incentive pay, banking benefits, and a benefits program.
• Defined benefit pension plan and employee share purchase plan.
• Vacation offering, wellbeing support, and a points-based recognition program.
• Professional growth opportunities and a paid Purpose Day for personal development.
• Inclusive workplace with accessibility support and a focus on trust, teamwork, and accountability.

Hiring process

• The process may include an attribute-based assessment and additional skills testing.
• French proficiency or other role-relevant assessments may be requested where applicable.