Administrator, Office (Retail)

Location: Peabody, Massachusetts, United States — onsite at Northshore Mall

Salary: $23.60–$40.83 per hour

Company

hirify.global operates Northshore Mall and its center management office.

What you will do

• Provide administrative support to center management and coordinate administrative projects across departments.
• Manage accounts payable, accounts receivable, procurement card activity, petty cash, budgeting, and forecasting support.
• Coordinate short-term leasing administration, including Salesforce lease records, rent and tenant sales processing, insurance certificates, and opening documents.
• Administer fleet management, service agreements, DocuSign agreements, insurance documents, office supplies, equipment, reports, and policy updates.
• Support marketing events, promotions, sponsorships, collateral management, gift card sales, and proof-of-performance activities when applicable.
• Assist with administrative staff hiring, training, performance evaluations, and weekly payroll for in-house hourly employees when applicable.

Requirements

• High school diploma or equivalent; some college or professional school is preferred.
• 3–5 years of administrative office experience, preferably in office management and a fast-paced environment.
• Supervisory, coaching, delegation, organization, prioritization, and time-management skills.
• Knowledge of administrative procedures, customer service, conflict resolution, and financial reports.
• Experience with accounts payable and receivable systems such as Yardi.
• Working knowledge of Microsoft Office, Salesforce, web-based input software, and effective written and verbal communication.

Culture & Benefits

• Work in a shopping center management office supporting management, tenants, customers, and internal departments.
• Role requires independent planning, prioritization, initiative, and attention to detail.
• Responsibilities include coordination across administrative, financial, leasing, marketing, and operations functions.