Office Services Workflow Coordinator

Location: Chicago, IL, United States; onsite

Salary: $20.53–$28.70 per hour

Company

hirify.global provides marketing, packaging, print, and business services supported by proprietary technology, data analytics, and operational expertise.

What you will do

• Coordinate workflow across reprographics, mail, intake, hospitality, facilities, audio/visual, reception, and other office-services functions.
• Prioritize incoming jobs, delegate duties, select appropriate equipment and resources, and monitor completion against deadlines.
• Support large or complex jobs and high-volume administrative requests.
• Maintain client service quality, conduct quality assurance, and escalate operational issues appropriately.
• Prepare reports and maintain workflow logs and documentation.
• Train new employees and provide additional support with conference rooms, mail, reception, visitor check-in, phones, and food and beverage services.

Requirements

• High school diploma or equivalent.
• At least three years of office-services experience, preferably in a legal, banking, or large corporate environment.
• Experience directing workflow and meeting multiple concurrent deadlines.
• Intermediate computer skills, generally using Microsoft Office.
• Experience with reprographics, mail, phone, digital equipment, office hardware, or related administrative-support services.
• Ability to lift up to 50 pounds regularly and handle sensitive or confidential information with professionalism and accuracy.

Culture & Benefits

• Monday–Friday schedule, 8:00 a.m.–5:00 p.m.
• Medical, dental, and vision coverage.
• Paid time off, disability insurance, life insurance, and parental leave.
• 401(k) with company match, adoption assistance, tuition assistance, and employer or partner discounts.
• Employment is contingent on successfully completing a pre-employment background check and drug screen.