Office Administrator

TL;DR

Office Administrator (Operations): Providing administrative, financial, and facility support to ensure smooth day-to-day office operations with an accent on business development and executive support. Focus on coordinating proposals, managing office facilities, and streamlining administrative processes for company leadership.

Location: On-site in Duluth/Atlanta, GA, USA

Company

An employee-owned engineering and professional services firm focused on delivering integrated engineering and consulting services across various industries.

What you will do

• Prepare and coordinate proposals, Statements of Qualifications (SOQs), and other client-facing pursuit materials.
• Provide scheduling and administrative support for principals and company leadership.
• Manage check deposits, monthly credit card reconciliations, and Certificates of Insurance (COIs).
• Oversee office supplies, equipment, and vendor relationships to maintain an efficient workplace.
• Coordinate lunch-and-learn sessions, meetings, and office events.
• Handle incoming/outgoing mail and support day-to-day office operational needs.

Requirements

• Must be based in or able to work on-site in Duluth/Atlanta, GA
• 3+ years of experience in an administrative, office management, or business support role.
• High school diploma or equivalent; Associate's degree in Business, Communications, or Marketing preferred.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Strong written communication skills with experience in professional document formatting.
• Ability to handle confidential information and exercise sound judgment independently.

Culture & Benefits

• Comprehensive U.S. based benefits package including medical, dental, and vision insurance.
• 401(k) plan with company match.
• Paid time off and company holidays.
• Wellness programs and employee assistance resources.
• Eligibility for performance-based bonuses and professional development support.