Administrative Assistant (Compliance)

Location: Allentown, Pennsylvania, United States; onsite at the Global Headquarters

Company

hirify.global is an industrial gases company focused on innovation, operational excellence, safety, and environmental stewardship.

What you will do

• Provide comprehensive administrative support to the Global Head of Compliance and Global Compliance and Global Trade Compliance teams.
• Manage complex calendars, global meetings, visitors, domestic and international travel, expense reports, time-entry processes, purchasing activities, and administrative follow-up.
• Prepare, format, proofread, and maintain confidential correspondence, presentations, reports, meeting materials, and organizational documents.
• Administer compliance inboxes, disclosures, training campaigns, policy delivery, records, tracking systems, and document control.
• Maintain SharePoint, intranet sites, document libraries, forms, dashboards, logs, spreadsheets, permissions, and employee-facing resources.
• Support invoices, legal billing, purchase orders, vendor setup, contracts, regulatory filings, registrations, renewals, passport and visa needs, and records coordination.

Requirements

• High school diploma or GED required; an associate or bachelor's degree is preferred.
• At least five years of progressively responsible administrative experience, including support for senior leaders or complex global teams.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organization, prioritization, communication, judgment, attention to detail, and ability to manage shifting priorities.
• Experience handling confidential, sensitive, and critical information with discretion.
• Ability to learn compliance concepts, new systems, digital tools, AI, SharePoint, and Microsoft 365.

Culture & Benefits

• Fast-paced global environment with collaborative support for internal and external stakeholders.
• Medical, dental, and vision insurance available from the first day of employment.
• 401(k) retirement savings plan with immediate vesting of company match and core contributions.
• Paid vacation, holidays, sick time, and parental leave.
• Adoption assistance, Flexible Spending Accounts, Health Savings Account, and life insurance.
• Veteran-friendly workplace with reasonable accommodation support for individuals with disabilities.