Executive Support & Charitable Giving Coordinator

Location: Concord, California, United States; hybrid schedule with a regular onsite presence

Base salary: $80,000–$90,000 per year, plus variable incentive compensation and benefits.

Company

hirify.global provides technology, investment solutions, trust services, and consulting to more than 10,500 financial advisors.

What you will do

• Provide dedicated administrative support to the Executive Vice President and Head of Advisor Sales, including calendar management, travel, meetings, expenses, documents, invoices, and follow-through.
• Coordinate executive engagements, leadership events, sales and marketing events, client and advisor activities, vendors, communications, and onsite logistics.
• Administer the Charitable Giving program, including calendars, workflows, employee inquiries, records, communications, and the program inbox.
• Manage Uncommon Giving processes covering employee access, matching gifts, donations, volunteer opportunities, campaigns, and issue escalation.
• Coordinate employee giving campaigns and company-wide volunteer initiatives with nonprofit partners, Volunteer Leads, Workplace Experience, Internal Communications, and People & Culture.
• Track donations, matching activity, participation, volunteer engagement, VTO usage, and other program outcomes while maintaining documentation and reports.

Requirements

• 2–5 years of experience in administrative assistance, coordination, executive support, or a similar role.
• Experience managing calendars, meetings, travel, events, communications, multiple priorities, and deadlines.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong organization, communication, judgment, discretion, attention to detail, and follow-through.
• Ability to learn and use Workday, Uncommon Giving, Concur, and other business systems.
• Must be legally authorized to work in the United States; visa sponsorship is not available.

Nice to have

• Experience supporting senior leaders and handling confidential or sensitive information.
• Experience with employee engagement, charitable giving, volunteer programs, events, or community partnerships.

Culture & Benefits

• Hybrid work schedule with a regular onsite presence in Concord.
• Paid time off, sick time off, and volunteer time off.
• 401(k) with a 6% employer match.
• Medical, dental, and vision plans, plus an HSA employer contribution for HDHP participants.
• Career development, recognition, fitness reimbursement, and an inclusive workplace.