Talent Operations and Workplace Coordinator

Location: San Francisco, California; in-person office attendance two days per week as a baseline, with additional attendance for interviews, onsite meetings, and events. US-based team members outside the Pacific time zone must work at least six hours between 8 am and 5 pm Pacific time each workday.

Annual pay range: $67,200–$79,000 USD. Full-time employees may also be eligible for equity and benefits.

Company

hirify.global is a mental health benefits platform that provides employers and employees with access to one-on-one, group, and self-serve digital well-being resources.

What you will do

• Coordinate end-to-end interview scheduling, candidate communications, confirmations, rescheduling, and interviewer debriefs.
• Use Greenhouse ATS to automate scheduling, maintain candidate records, and track interview feedback.
• Run daily San Francisco office operations, including supplies, access badges, visitors, mail, space planning, and workplace improvements.
• Manage workplace vendors, invoices, spending, catering, team lunches, celebrations, health and safety, and emergency preparedness.
• Support onboarding and offboarding workflows, background checks, I-9s, HR system changes in Rippling, and coordination with IT and Payroll.
• Maintain People Operations documentation and provide support for employee questions, time off, attendance, and People team projects.

Requirements

• At least one year of experience in office administration, hospitality, recruiting, or human resources.
• Proficiency with Google Suite and Microsoft Office.
• High integrity, good judgment with sensitive information, strong communication, attention to detail, and the ability to multitask.
• Experience in a startup or fast-paced environment.
• Must be able to maintain US work authorization throughout employment without employer sponsorship, training plans, or attestations.

Nice to have

• Recruiting support experience.
• Experience with recruiting ATS and HRIS platforms such as Greenhouse, Ashby, Rippling, or Workday.
• Experience using AI tools such as Claude or ChatGPT.

Culture & Benefits

• Remote-first company culture with required overlapping working hours and a hands-on hybrid office role.
• Medical, dental, vision, disability, and life insurance, plus HSA and FSA options.
• Generous time off, company-wide collective pause days, parental leave, and family support benefits.
• Professional development stipend, wellness stipend, new-hire work-from-home setup stipend, and monthly cell phone reimbursement.
• 401(k), financial planning support, access to coaches and therapists, employee resource groups, and virtual community events.