Recruiting Operations Coordinator (AI)

Location: On-site in NYC, NY, at a collaborative workspace in Midtown Manhattan

Salary: $65,000–$80,000 USD per year

Company

AI-native, seed-stage startup developing AI- and graph-based solutions for enterprise IT Service and Configuration Management.

What you will do

• Coordinate end-to-end interview scheduling and logistics for candidates, recruiters, hiring managers, and interview panels.
• Maintain accurate Ashby ATS data, including pipeline stages, scorecards, requisitions, and scheduling notes.
• Track staffing and search agency submissions, feedback, and timelines.
• Support talent attraction through sourcing, job postings, candidate communications, and job description maintenance.
• Organize recruiting files in Google Drive and produce recurring reports on pipeline health, time-to-fill, and scheduling SLAs.
• Coordinate recruiting events, onsite interview days, candidate travel logistics, and other evolving recruiting needs.

Requirements

• 1–3 years of experience in recruiting coordination, recruiting operations, or another detail-heavy role.
• Hands-on experience with Ashby or a comparable ATS.
• Strong organization skills and the ability to manage multiple concurrent processes without losing details.
• Clear, professional written and verbal communication.
• Proficiency with Google Workspace and the ability to quickly learn new tools.
• Startup or high-growth company experience is strongly preferred.

Nice to have

• Experience supporting technical or engineering recruiting.
• Exposure to sourcing or candidate outreach.
• Experience helping build a recruiting function at a company with fewer than approximately 100 employees.

Culture & Benefits

• On-site collaborative workspace alongside the founding team.
• Competitive compensation, equity, and benefits package.
• High-ownership role with broad scope in an early-stage company.