Executive Assistant, CEO Office (Gaming)

Location: San Jose, California, USA (on-site)

Annual salary: USD 110,000–145,000

Company

hirify.global develops interactive motion-gaming experiences and hirify.global Playground, a hardware and software product designed to help families move and play together.

What you will do

• Manage complex calendars, meetings, travel arrangements, and executive logistics for the CEO Office.
• Coordinate product reviews, executive demos, agendas, materials, attendees, and follow-up actions.
• Conduct product research and support leadership decision-making.
• Build tracking systems for requests, decisions, action items, documentation, and follow-ups.
• Own on-site administration for the San Jose office, including facilities, supplies, mail, access, and executive workspace needs.
• Coordinate vendors, workplace events, external meetings, procurement, assets, and operational projects.

Requirements

• 5+ years of experience as an Executive Assistant, Executive Business Partner, or in a similar executive support role.
• Experience supporting C-level executives or senior leadership in a fast-paced environment.
• Experience owning workplace or office operations, including facilities, vendors, events, and administrative processes.
• Exceptional discretion, professionalism, organization, attention to detail, and follow-through with confidential information.
• Experience managing vendors, budgets, procurement, operational projects, and hardware or IT asset inventories.
• Ability to work on-site in San Jose and provide flexible, responsive support when business needs require it.

Nice to have

• Experience in consumer technology, gaming, hardware, or another product-driven company.
• Experience managing a WeWork or other flexible office environment.
• Experience with executive communications, media or PR logistics, executive decks, metrics reporting, or operational dashboards.
• Knowledge of workplace safety, security, compliance, access control, visitor management, or IWMS platforms.

Culture & Benefits

• Flexible working hours and vacation policy.
• Product-driven culture focused on talent and individual growth.
• Hands-on experience with emerging technologies in the gaming field.
• Fast-growing environment with adaptable priorities and flexible support expectations.