Office Coordinator (Retail Real Estate)

Location: Birmingham, AL, United States

Company

hirify.global owns, operates, and redevelops high-quality retail and mixed-use real estate.

What you will do

• Provide daily administrative support to the General Manager and property operations team.
• Coordinate tenant requests for facility, janitorial, and security assistance, and respond to tenant, customer, and construction comments.
• Code accounts payable invoices and check requests, enter and close work orders, and maintain the property filing system.
• Assist with annual budgets, monthly financial reporting, quarterly accruals, expense reviews, and variance reporting.
• Coordinate tenant moves, property opening and closing notifications, temporary closures, subleases, assignments, and other tenant communications.
• Support contracts, vendor maintenance forms, scopes of work, quote requests, window frosting, lock changes, and other property projects.

Requirements

• High school diploma required; bachelor's degree preferred.
• 4–7 years of administrative support experience for a manager or management team.
• Strong attention to detail, organization, data entry accuracy, multitasking, time management, and problem-solving skills.
• Excellent written and verbal communication and a strong customer and client service orientation.
• Ability to gather data, compile information, and prepare documents.
• Proficiency in Microsoft Word, Excel, and Outlook.

Nice to have

• Knowledge of JDE or property management software.

Culture & Benefits

• Equal employment and advancement opportunities.
• Inclusive workplace committed to a diverse workforce.
• Work with a retail property management team serving tenants in high-quality shopping and mixed-use centers.