Administrative Assistant

Location: Sanford, Maine, United States

Company

hirify.global is an independent distributor of life, health, and wealth insurance products with an insurtech focus, supporting independent agents and clients nationwide.

What you will do

• Develop, coordinate, and improve administrative processes for Engineering, Safety, and Supply Chain teams.
• Create presentations, letters, memos, graphs, agendas, notices, and meeting minutes using Word, Excel, and PowerPoint.
• Schedule and organize onsite and offsite meetings, travel, conferences, and other team activities.
• Coordinate and prioritize work across multiple teams, manage calendars, and run reports.
• Provide rotating backup support to the receptionist and contribute to departmental projects.

Requirements

• 1–3 years of prior administrative experience.
• Working knowledge of Word, Excel, and PowerPoint, including spreadsheets, graphs, and presentations.
• Strong verbal and written communication skills and a professional phone presence.
• Ability to take and publish clear, concise, and timely notes for multifunctional and project teams.
• Strong organization, confidentiality, customer service, prioritization, and time-management skills.
• Ability to work independently, take initiative, adapt to changing environments, and manage frequent interruptions.

Culture & Benefits

• Family-like work environment with an emphasis on employee support.
• Professional development and career advancement opportunities in a hyper-growth company.
• Competitive compensation package and benefits for employees and their families.
• Positive, collaborative culture that recognizes hard work.