Executive Assistant, CFO

Location: San Jose, California, United States; hybrid schedule with a requirement to work in the office 3 days per week, subject to business needs.

Company

hirify.global is a software company seeking administrative support for its CFO and finance organization.

What you will do

• Manage complex and changing calendars for the CFO and the finance team.
• Coordinate meetings with internal stakeholders, executives, and external investors.
• Plan and manage staff meetings, board meetings, special events, and related materials.
• Prepare agendas, attend meetings, and organize notes and follow-ups.
• Arrange executive travel and manage expense reimbursements.
• Handle confidential information, financial communications, service requests, and ad hoc administrative projects.

Requirements

• 5+ years of administrative assistant experience supporting C-suite or VP-level executives.
• Experience in software, investment banking, or venture capital industries.
• Proficiency with Microsoft Office, G Suite, and AI assistants.
• Strong project management, organization, prioritization, communication, and interpersonal skills.
• Ability to manage confidential information, work under tight deadlines, and respond to changing demands.
• Ability to work in the San Jose office 3 days per week is required.

Culture & Benefits

• Collaborative partnership with other administrative support professionals.
• Values include authenticity, integrity, growth, collaboration, and customer focus.
• Visa sponsorship is not available.