Recruiting Coordinator (AI)

Location: San Francisco, onsite

Salary: $90,000–$120,000 annually, or hourly equivalent for contract work

Company

hirify.global is an applied AI lab building an Agent Workspace for go-to-market teams, with AI agents supporting account strategy, prospect research, and outreach.

What you will do

• Own interview scheduling across multiple stakeholders and time zones, including calendars, invitations, video links, locations, and agendas.
• Resolve scheduling conflicts and last-minute changes while keeping candidates and interviewers informed.
• Deliver a warm, responsive candidate experience with clear communication and preparation materials.
• Coordinate onsite interview logistics, candidate travel, room reservations, interviewer readiness, and office welcoming.
• Maintain candidate records and interview stages in the ATS, supporting reporting, consistent processes, and compliance.
• Partner with recruiters on workflow improvements, documentation, interviewer training, recruiting projects, and office events.

Requirements

• 1–5 years of experience in recruiting coordination, administration, operations, office management, or a similar role.
• Strong organization, attention to detail, follow-through, and ability to manage shifting priorities.
• Clear, warm communication and a strong focus on candidate experience.
• Ability to handle confidential candidate and employee information with discretion.
• High ownership, curiosity about recruiting operations, and willingness to support the team across changing priorities.

Nice to have

• Experience with Ashby or another applicant tracking system.

Culture & Benefits

• Contract-to-hire arrangement, with the possibility of transitioning to a full-time role based on experience and interview feedback.
• Equity included if the role becomes full time.
• Commitment to pay transparency, equity, fairness, and an inclusive workplace.
• Opportunity to support team-building activities, celebrations, and company meetings.