Executive Operations Partner (AI)

Location: Scottsdale, Arizona, United States; hybrid work with office attendance approximately 2–3 days per week or more depending on the role.

Salary: $82,130–$101,294 annual cash compensation in Scottsdale and most major metro locations.

Company

hirify.global provides payroll, health insurance, retirement, HR, and payroll infrastructure products for small businesses and software platforms. Its Symmetry subsidiary develops payroll tax APIs and software tools, including AI products for tax compliance.

What you will do

• Manage complex calendars and meeting rhythms for the CEO and Head of Engineering.
• Partner with the Insights & Operations Partner to operationalize leadership meetings and follow-up.
• Design and implement AI-enabled workflows for meeting summaries, action-item extraction, inbox triage, communications, presentations, research, and briefing preparation.
• Triage executive inboxes, prioritize responses, and represent leadership with clients, employees, and external partners.
• Coordinate executive travel, team off-sites, celebrations, events, expenses, budgets, and administrative systems.
• Act as a trusted thought partner by framing decisions, identifying risks, shaping workflows, and exercising delegated authority.

Requirements

• 4+ years supporting VP-level or above executives, including multi-executive calendaring, complex travel, and event planning, or equivalent experience.
• Demonstrated ability to design, document, implement, and govern AI workflows while protecting sensitive information.
• Autonomous, strategic working style with strong judgment in ambiguous and high-stakes situations.
• Strong influence, written and spoken communication, project management, confidentiality, tact, and discretion.
• Excellent organization, prioritization, attention to detail, and ability to remain calm under pressure.
• Proficiency with Google Workspace, Notion, ChatGPT, Gemini, Claude, or comparable tools.

Nice to have

• Experience mentoring others in executive operations.
• Experience partnering with workplace experience teams and building team culture.

Culture & Benefits

• Full-time employment includes competitive base pay, benefits, and RSU equity.
• Hybrid office work is expected for employees based in designated office locations.
• A secure, reliable, and consistent internet connection is required when working outside a hirify.global office.
• Equal opportunity workplace with reasonable accommodation support for qualified candidates.