Senior Executive Assistant (AI)

Location: Remote within the US; West Coast availability required

Company

hirify.global is an AI-powered health platform combining lab testing, imaging, longitudinal health data, and clinical and AI guidance to help members understand and improve their health.

What you will do

• Manage complex executive calendars across internal commitments, external meetings, board touchpoints, personal priorities, and multiple time zones.
• Coordinate domestic and international travel, including itineraries, transportation, accommodation, and required documentation.
• Act as a trusted liaison with executives, board members, investors, external partners, and internal teams.
• Prepare correspondence, meeting agendas, briefing materials, and pre-reads; capture decisions and ensure follow-through.
• Support ambiguous special projects, leadership meetings, offsites, presentations, communications, and team initiatives.
• Use AI tools and lightweight systems to reduce administrative friction and improve executive-office operations.

Requirements

• 10+ years of Executive Assistant experience, including significant direct support for C-suite executives.
• Experience in high-growth startup or technology environments and as a strategic executive partner.
• Exceptional organization, judgment, discretion, executive presence, written and verbal communication, and emotional intelligence.
• Ability to manage competing priorities, frequent pivots, ambiguity, confidential information, and last-minute changes.
• AI-native working style with practical experience using tools such as ChatGPT, Claude, Gemini, and other emerging technologies.
• US work authorization and West Coast availability are required.

Nice to have

• Experience in health tech, biotech, or a mission-driven consumer company.
• Experience supporting executives through rapid growth, acquisitions, or major organizational transitions.

Culture & Benefits

• Competitive salary and benefits package.
• Flexible working hours and a dynamic work environment.
• Values centered on prioritization, member-focused outcomes, ownership, execution, integrity, and collaboration.
• High standards for confidentiality, accuracy, clinical precision, and responsible handling of sensitive information.
• Executive-level NDA and confidentiality agreement required as a condition of employment.