Project Administrator (Construction)

Location: Newcastle, Oklahoma, United States. Full-time onsite office role with minimal project-related travel; extended hours and weekends may apply. Applicants must be authorized to work for any employer in the U.S.; visa sponsorship is not available.

Company

hirify.global is part of The Christman family of companies and delivers construction projects.

What you will do

• Create, format, proofread, distribute, and archive project documents, reports, correspondence, meeting agendas, and minutes.
• Maintain project filing systems, directories, document tracking, bidders’ lists, subcontractor agreements, closeout records, and owner binders.
• Support bulletins, RFIs, submittals, subcontractor compliance, daily reports, invoices, payment requests, and required project reports.
• Manage site-office communications, mail, deliveries, visitors, signage, conference rooms, meetings, site visits, and project supplies.
• Maintain safety documentation, support safety orientations, and coordinate information for corporate reporting.
• Provide administrative support across projects and regions, including collaboration technology and project internet systems.

Requirements

• Bachelor’s degree in Business Management or a related field, or an equivalent combination of education, training, and experience.
• At least two years of experience in a related field.
• Strong organization, analytical decision-making, communication, relationship-management, and problem-solving skills.
• Experience supporting project management and managing information from multiple sources.
• Proficiency in Microsoft 365, including Word, PowerPoint, Excel, and Outlook.
• U.S. work authorization is required, and employment visa sponsorship is not available.

Nice to have

• Administrative certification or professional credentials.
• Previous construction administration experience.
• Knowledge of Procore.

Culture & Benefits

• Professional, temperature-controlled office environment with standard office equipment.
• Minimal travel is expected, though travel to other project areas and occasional overnight stays may be required.
• Pre-employment drug and background screening is required.
• Equal opportunity and affirmative action employer committed to diversity.