Administrative Project Assistant - Drilling Department

Location: Onsite at the main office in Bloomington, Minnesota, United States

Salary: $39,600–$59,400 per year

Company

Engineering and geotechnical consulting organization providing drilling, compliance, project, and technical support services.

What you will do

• Maintain DOT inspection data, schedule physicals and inspections, and coordinate expiration tracking with supervisors.
• Compile drilling production data, track project completion, and support operational reporting and production meetings.
• Coordinate vehicle maintenance, staff travel, permits, traffic control planning, vendor pricing, bonds, and certificates of insurance.
• Support Minnesota Department of Health compliance, including well notifications, variances, rig registrations, renewals, and well-record databases.
• Review and format reports and proposals, generate deliverables, and enter information into OpenGround, OnBase, Microsoft Office, ERP, SharePoint, and other internal systems.
• Organize project files, assist project managers and clients, prepare presentations and reports, and provide additional administrative support as assigned.

Requirements

• Ability to organize and prioritize multiple tasks with minimal supervision.
• Strong analytical, problem-solving, data-entry, customer-service, and attention-to-detail skills.
• Ability to work onsite in Bloomington, Minnesota.
• Ability to read and check English documentation and correspondence and comprehend instructions.
• High school diploma or equivalent strongly preferred; post-secondary education or training preferred.
• Basic office software proficiency and ability to learn internal systems quickly; at least two years of administrative experience is preferred.

Nice to have

• Administrative experience with a geotechnical drilling firm, engineering consulting firm, or another AEC employer.
• Experience with project administration, compliance records, permits, or technical deliverables.

Culture & Benefits

• Four Project Assistant levels are available, and candidates with different experience levels are encouraged to apply.
• Company-provided training and mentoring support skill and certification development.
• Benefits include medical, dental, vision, and life insurance.
• Includes a 401(k) plan, ESOP, paid time off, and paid holidays.