Procurement Administrator (Epicor Prophet 21)

Location: On-site in Etobicoke, Ontario (Airport area), 4 days per week

Salary: CA$60,000–CA$75,000 base + bonus + health and dental benefits

Company

hirify.global is a profitable, privately owned Canadian B2B industrial company serving business customers across North America.

What you will do

• Run the purchase order cycle in Epicor Prophet 21, including RFQs, quote comparisons, PO entry, blanket order releases, confirmations, receipts, back orders, and returns.
• Plan replenishment for stocked items using reorder points, min/max levels, safety stock, usage, lead times, and Sales input.
• Coordinate inbound LTL, FTL, and courier shipments while keeping expected receipt dates current in the ERP.
• Manage supplier onboarding, pricing, payment terms, Incoterms, delivery commitments, alternate sourcing, and supplier performance.
• Resolve PO, receipt, and invoice discrepancies with Accounts Payable, the warehouse, and suppliers, including credit notes and freight discrepancies.
• Maintain vendor and item master data and produce open-PO, inventory, spend, and supplier delivery reports in Excel.

Requirements

• 5+ years of experience in purchasing, procurement, or supply chain roles at an intermediate to senior level.
• Strong ERP purchasing experience; Epicor Prophet 21 is preferred, with Microsoft Dynamics, SAP, or similar systems also considered.
• Hands-on experience with inventory planning, procure-to-pay processes, RFQs, landed-cost comparisons, supplier management, and three-way-match exceptions.
• Strong Excel skills, including XLOOKUP and pivot tables, plus experience tracking supplier performance and maintaining master data.
• Clear, professional communication with suppliers, carriers, Sales, Customer Service, warehouse teams, and Accounts Payable.
• Ability to work on-site in Etobicoke, Ontario 4 days per week.

Nice to have

• Experience in industrial distribution, manufacturing, or packaging.
• Import purchasing experience with customs brokers, commercial invoices, and CUSMA certificates of origin.
• Experience with inventory transfers, cycle counts, multi-location purchasing, MRP, Prophet 21 replenishment tools, TCO, or EOQ.
• SCMP or CPIM certification, or progress toward one.

Culture & Benefits

• Practical, entrepreneurial, no-politics, get-it-done environment.
• Health and dental benefits.
• Annual bonus plan.
• Lean procurement team supporting a growing company with fewer than 100 employees.

Hiring process

• Interviewed candidates will receive a response within 45 days.