Event Operations Coordinator - Associate

Location: Lisbon, Portugal. Hybrid arrangement: work in the office four days per week, with remote work available on Fridays. The role supports events across EMEA, APAC, LATAM, and Canada and may require occasional travel and flexibility during peak event periods.

Company

hirify.global operates an international marketing and communications function supporting events, sponsorships, and client-facing experiences across multiple regions.

What you will do

• Support the planning and execution of conferences, roadshows, client events, and regional sponsorship activations.
• Coordinate venues, suppliers, catering, travel, accommodation, transportation, shipments, registration, signage, presentations, and run-of-show materials.
• Manage event timelines, checklists, attendee lists, briefing documents, production schedules, registration platforms, communications, reporting, and attendee data.
• Support onsite delivery, including registration, speaker preparation, sponsor coordination, room setup, guest management, and presentation support.
• Coordinate third-party sponsorship deliverables, contracts, approvals, branded materials, speaker logistics, and post-event follow-up.
• Track budgets, purchase orders, invoices, expenses, event metrics, and process improvements while collaborating with regional and global stakeholders.

Requirements

• 3–5 years of experience in events, marketing, hospitality, sponsorship coordination, business operations, or a related coordination role.
• Experience supporting events, conferences, client meetings, sponsorship activations, or marketing programs; financial services or professional services experience is relevant.
• Strong organizational, project coordination, communication, and stakeholder management skills with excellent attention to detail.
• Ability to manage multiple priorities, timelines, vendors, and stakeholders across regions and time zones.
• Fluent English; additional languages are a plus.
• Experience with event management, project management, CRM, or collaboration tools such as Cvent, Salesforce, Monday.com, Microsoft Office, or SharePoint is beneficial.

Culture & Benefits

• Collaborative, fast-paced, and international working environment.
• Regular collaboration with teams across EMEA, APAC, LATAM, Canada, and the United States.
• Flexibility to work remotely on Fridays.
• Opportunities to support high-profile client, sponsor, and regional events.