Bid Support Coordinator

Location: Hybrid, with listed locations in London, Madrid, Manchester, Leeds, and Birmingham; full-time employees are encouraged to spend 40% of their time in an office or at client sites.

Company

hirify.global is an employee-owned business consultancy specializing in transportation, cities, and infrastructure, with more than 460 employees across 24 offices.

What you will do

• Manage sourcing portals, alerts, user access, and compliant proposal submissions.
• Monitor and distribute relevant opportunities to consultancy colleagues within 24 hours.
• Maintain opportunity, EOI/PIN, pipeline, and framework trackers with accurate live data.
• Follow up on outcomes, resolve discrepancies, and support decisions on opportunities above £100,000.
• Process proposals and Project Information Documents in Agresso and prepare weekly executive reports.
• Capture client feedback, provide internal system training, and explore AI and automation tools for monitoring and workflow improvement.

Requirements

• Degree in Business, Communications, Marketing, Transport/Infrastructure Planning, or a related field.
• Excellent organization, record-keeping, data accuracy, and attention to detail across trackers, ERP systems, and shared drives.
• Strong written and verbal communication skills with confidence engaging senior stakeholders and cross-functional teams.
• Proactive ownership of recurring workflows, tight deadlines, follow-ups, and unresolved data or process issues.
• Ability to investigate system errors, identify bottlenecks, and implement practical process improvements.
• Ability to build collaborative relationships across consultancy, finance, and business development teams.

Nice to have

• Experience across the full bid lifecycle in a smaller or fast-paced organization.
• Experience with UK or international public-sector procurement portals and EOI/PIN notices.
• Experience with Agresso or a similar ERP platform.
• Interest in AI and automation for opportunity monitoring and workflow tracking.
• Secondary language skills relevant to Europe, the Americas, or Asia.

Culture & Benefits

• Hybrid work environment with regular office or client-site collaboration.
• Private medical insurance, health screening, life assurance, and group income protection.
• Company pension scheme, employee assistance program, and group Share Incentive Plan.
• 25 vacation days, 8 paid holidays, and the option to buy or sell annual leave.
• Discretionary performance bonus, bi-annual performance reviews, and up to 5 volunteering days.
• Employee Resource Groups and an inclusion-focused workplace.