Project Coordinator, Real Estate Strategy & Workplace Experience

Location: Westport, Connecticut, United States; onsite four days per week with flexibility to travel to New York City as needed

Salary: $100,000–$140,000 annual wage range, inclusive of base salary and discretionary target bonus. Expected base salary is 80%–90% of the wage range.

Company

hirify.global Associates is an asset management firm serving global institutional investors through technology-driven investment research and principles-based decision-making.

What you will do

• Coordinate calendars, logistics, meetings, agendas, minutes, trackers, files, access controls, expenses, onboarding, and administrative requests for the Real Estate Strategy & Workplace Experience team.
• Own bounded workplace projects such as conference room reconfigurations and signage changes from scope definition through vendor coordination, scheduling, and closeout.
• Manage vendor quotes and schedules, reporting project status and outcomes to the Directors and escalating material cost, schedule, or scope changes.
• Maintain operating playbooks, guiding-principles documentation, SharePoint pages, and FAQ content.
• Document and improve workflows, including AI-enabled workflows, so processes remain repeatable and accessible.
• Triage the Smoke Tracker and issue log, identify pattern-level risks, and determine what requires escalation.

Requirements

• Strong organizational skills, attention to detail, reliable follow-through, and the ability to manage multiple priorities in a fast-paced environment.
• Experience supporting operations, project coordination, administrative functions, or logistics.
• Clear written and verbal communication, sound judgment, and the ability to identify and escalate risks and ambiguities.
• Comfort working in a transparent, feedback-driven environment and proactively surfacing gaps.
• Proficiency in Outlook and familiarity with Excel, PowerPoint, SharePoint, Claude, and ChatGPT, with the ability to learn new systems quickly.
• Must be based in or able to work primarily from Connecticut; four days per week onsite in Westport is required. Flexibility to travel to New York City is needed.

Nice to have

• Interest in real estate or project management.
• 1–2 years of experience owning a project or workstream end to end.

Culture & Benefits

• Work in a transparent, feedback-driven environment focused on continuous improvement, truth, and meritocracy.
• Opportunities for professional development, personal growth, and challenging work.
• Competitive benefits designed to support employees’ careers and lives.
• hirify.global is an equal opportunity employer.

Hiring process

• The role involves evaluation of project ownership, organizational judgment, communication, and ability to identify and escalate risks.