Administrative Assistant - Research Support Services (Biomedical Research)

Location: Farmington, Connecticut, United States

Salary: $22.04–$28.65 per hour, depending on experience.

Company

hirify.global is an independent, nonprofit biomedical research institution focused on genetics, genomic solutions, and improving human health.

What you will do

• Provide advanced administrative support to faculty and research lab groups, including calendar management, meeting coordination, travel arrangements, expense reports, file maintenance, onboarding, offboarding, and timekeeping.
• Coordinate meetings, special events, invited guest travel, agendas, transportation, and communication with internal and external participants.
• Support grant submissions and compliance reporting by preparing biosketches, CVs, letters of support, progress reports, and related documentation.
• Assist with manuscript submissions, bibliographic references, graphics, and PubMed submissions for NIH-required PMCIDs.
• Coordinate seminar committees, interest groups, research data entry, supply orders, purchase orders, and administrative budget monitoring.
• Provide office technology support and work with IT to resolve technical issues and replace equipment or supplies.

Requirements

• High school diploma or GED.
• At least 2 years of relevant administrative experience; 4 years preferred.
• Experience with word processing, databases, spreadsheets, presentation software, email, and other office technologies, with the ability to learn new applications.
• Excellent organizational, time-management, communication, interpersonal, and detail-management skills.
• Ability to manage multiple priorities, exercise independent judgment, maintain discretion, and work effectively with people across different disciplines and seniority levels.
• Ability to work in a fast-paced environment and meet short deadlines.

Nice to have

• Bachelor’s degree.
• Familiarity with basic science.

Culture & Benefits

• Work in a nonprofit biomedical research institution with a mission focused on human health.
• Collaborate with faculty, research staff, scientific offices, administrative teams, external organizations, visitors, and research candidates.
• Support research programs across a large international institution with locations in the United States, Japan, and China.