Administrative Specialist

Location: Boston, Massachusetts, United States; hybrid with 2–3 days onsite per week

Salary: $56,310–$69,930 per year

Company

hirify.global advances cancer research and provides comprehensive patient care, education, and public health programs.

What you will do

• Provide administrative support to directors, department managers, clinicians, faculty, and other department staff.
• Manage calendars, meetings, schedules, office supplies, mail, work orders, and travel arrangements.
• Support patient and clinical staff scheduling and serve as an onsite representative for visitors and external collaborators.
• Prepare correspondence, letters of recommendation, spreadsheets, reports, and presentations.
• Process P-Card reconciliations, expense reports, vendor payments, invoices, and office supply orders.
• Identify workflow needs, escalate issues, and support the training and onboarding of new staff.

Requirements

• High school diploma required; bachelor's degree preferred.
• At least 3 years of relevant experience.
• Proficiency with Microsoft Office Suite, Google Suite, Zoom, and Adobe.
• Strong written and oral communication, customer service, organization, multitasking, problem-solving, and follow-through skills.
• Ability to maintain confidentiality, exercise discretion, and interact professionally with patients, colleagues, leadership, and external contacts.
• Ability to work onsite in Boston 2–3 days per week is required.

Culture & Benefits

• Work supports cancer research, clinical care, education, and public health initiatives.
• Collaborative environment involving internal departments and Harvard Medical School-affiliated hospital partners.
• Inclusive and equitable workplace focused on compassionate patient and staff experiences.
• Full-time hybrid work arrangement.