Alumni Relations Assistant, Clubs and Shared Interest Groups

Location: Hybrid position based in Cambridge, Massachusetts, with work outside Harvard locations limited to Harvard-registered states; regular campus and event duties are required.

Company

hirify.global Central Administration supports the university’s schools, students, faculty, staff, alumni, and surrounding communities through collaborative services.

What you will do

• Support in-person, virtual, and hybrid meetings, including room reservations, technology, registration, Zoom coordination, and meeting notes.
• Assist with Clubs and Shared Interest Groups programs, including SIG programming, the Summer Community Service Fellowship, Speakers Bureau activities, and the Harvard Prize Book program.
• Maintain accurate alumni data, fulfill list requests, update Club and SIG directories, email forwarding addresses, websites, and digital resources.
• Support volunteer communications, including the monthly newsletter, regional Connections Calls, surveys, presentations, and briefing materials.
• Manage the team mailbox, organize records, track projects, and coordinate competing deadlines with staff liaisons and internal partners.
• Staff Harvard Alumni Association events, reunions, conferences, board meetings, campus programs, and virtual events.

Requirements

• At least one year of experience in administrative support, program support, project support, or a related field.
• Impeccable attention to detail, strong problem-solving ability, and excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office Suite and Zoom, with the ability to learn new software and databases.
• Sound judgment and the ability to prioritize competing demands, work independently, and complete assignments with minimal oversight.
• Availability for campus events, spring reunions, department retreats, and other on-site activities in Cambridge.
• BA/BS degree from an accredited institution preferred; visa sponsorship is not available.

Culture & Benefits

• 35-hour standard work week with a three-month orientation and review period.
• Collaborative and cross-functional work supporting Harvard’s alumni community.
• Paid time off, including parental leave, and medical, dental, and vision insurance from day one.
• Retirement plans with university contributions, wellbeing and mental health resources, and family support.
• Professional development opportunities, tuition assistance, commuter benefits, discounts, and campus perks.