Executive Assistant

Location: San Jose, California, United States

Salary: $49–$68 per hour

Company

hirify.global develops high-tech systems and equipment for the semiconductor industry and operates across the US, Europe, and Asia.

What you will do

• Provide high-level administrative and operational support to the CEO of HMI and other executives.
• Manage executive calendars, travel, meeting priorities, correspondence, and incoming requests.
• Coordinate leadership meetings, staff meetings, off-sites, business reviews, and executive events.
• Prepare meeting logistics, agendas, materials, board and executive review documentation, and follow-up actions.
• Support executive communications, stakeholder engagement, visitor coordination, and international travel arrangements.
• Track commitments, maintain confidentiality, and improve administrative processes and operating rhythms.

Requirements

• Bachelor's degree or equivalent experience.
• Significant experience supporting senior executives.
• Strong organizational, project coordination, communication, and prioritization skills.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Excel, and Copilot.
• Ability to work effectively across cultures and time zones with discretion and professionalism.

Nice to have

• Experience working in a global high-tech environment.

Culture & Benefits

• Medical, dental, vision, and basic life insurance for employees and their families.
• Participation in the company 401(k) plan.
• Eight hours of vacation leave per month.
• Thirteen paid holidays per calendar year.
• Equal opportunity workplace with reasonable accommodation support for applicants and employees with disabilities.