People & Office Coordinator - 12 month FTC

Location: London, United Kingdom; hybrid

Company

hirify.global provides an API, event, and AI agent governance platform for global enterprises, with a focus on AI security.

What you will do

• Coordinate employee lifecycle processes, including onboarding, probation, contractual changes, promotions, and offboarding.
• Prepare contracts, offer documentation, employee letters, and other HR correspondence.
• Maintain accurate employee records, HR trackers, workflows, and documentation in HiBob and employee files.
• Coordinate pre-employment checks, references, right-to-work documentation, benefits, leave, and onboarding activities.
• Oversee the day-to-day operation of the London office, including access, equipment, supplies, visitors, building issues, events, and workplace checks.
• Support People projects, employee-relations administration, audits, process documentation, and workflow improvements using AI.

Requirements

• Previous experience in HR, People, office, or operations coordination.
• Experience supporting employee lifecycle processes and maintaining HR documentation.
• Strong organisation, attention to detail, follow-through, and problem-solving skills.
• Clear written and verbal communication, with confidence working with employees, managers, and senior stakeholders.
• Experience with an HR information system; HiBob experience is advantageous.
• Working knowledge of Microsoft Office or Google Workspace and the ability to handle sensitive information confidentially.

Nice to have

• Experience in a growing, international, technology-led business, or tech scale-up.
• CIPD qualification or interest in working towards one.
• Experience with APIs, cloud-native platforms, AI-enabled systems, or open source.

Culture & Benefits

• Hybrid work culture with hubs across regions.
• Competitive medical coverage and pension or 401k programme options.
• 25 days of holiday plus in-country national holidays, three mental health days, and a wellness allowance.
• Birthday day off and professional development budget.
• Quarterly team events and an annual offsite.
• Open, collaborative, progressive, and international working environment.