Executive Assistant & Office Manager (AI)

Location: Paris, France; on-site 3–4 days per week

Company

hirify.global is a Paris-based startup building a universal AI foundation model for biology to accelerate discoveries in biomedicine.

What you will do

• Manage complex calendars, meetings, travel, priorities, and incoming requests for the COO and CEO.
• Organize company offsites, team gatherings, board meetings, merchandise, welcome gifts, and culture initiatives.
• Own administrative workstreams across HR, legal, and operations, coordinating follow-through and maintaining tracking systems in Notion.
• Support internal tools, permissions, and basic IT and operations processes.
• Lead onboarding logistics, including equipment, desk setup, and Day 1 schedules.
• Manage daily office operations, access control, supplies, and employee workplace needs.

Requirements

• 2–4 years of experience in executive support, startup operations, office management, or a high-growth technology environment.
• Strong organization, discretion, adaptability, ownership, and follow-through in a fast-changing environment.
• Fluency with Slack, Google Workspace, Notion, and modern AI and productivity tools.
• Curiosity and proficiency with generative AI tools such as ChatGPT, Claude, and Notion AI.
• Native or fluent French and professional fluency in English, written and verbal.
• Strong physical presence in the Paris office is required, with on-site work 3–4 days per week.

Culture & Benefits

• Work directly with the COO and collaborate with executive leadership and team leads.
• Operate at the intersection of frontier AI, life sciences, workplace culture, and company execution.
• Join a fast-growing startup backed by leading international venture capitalists.
• Contribute to an inclusive environment with equal employment opportunities.

Hiring process

• Application screening and a 30-minute internal recruiter review.
• 30-minute hiring manager interview and a one-hour live case study.
• In-person office meeting followed by an offer.