Administrative Assistant, Floater Support

Location: West Los Angeles, California, USA. Hybrid schedule with in-office work Monday through Wednesday and remote work available Thursday and Friday.

Salary: $28.00–$30.00 per hour, depending on skills and experience.

Company

hirify.global is part of The Wonderful Company, a global producer of food, beverage, wine, shipping, and real estate brands headquartered in Los Angeles.

What you will do

• Support daily operations on the executive floor, including supplies, kitchens, snacks, beverages, and conference rooms.
• Manage complex executive calendars, meetings, travel arrangements, accommodations, and transportation.
• Provide coverage for executive assistants and reception staff during absences, breaks, vacations, and periods of high demand.
• Coordinate building-wide grocery and snack orders and maintain consistent stock levels.
• Manage the new employee headshot program, including scheduling and coordination with photographers.
• Collaborate across teams, support office efficiency, and adapt to changing executive and business needs.

Requirements

• At least one year of relevant experience; internships are applicable.
• Experience supporting executives and participating in office management.
• Strong knowledge of Microsoft Office, including presentation formatting and basic report development.
• Excellent organization, attention to detail, discretion, multitasking, and task-switching abilities.
• Ability to handle confidential matters tactfully, take direction from multiple leaders, and adjust to individual preferences.
• Professional, proactive, adaptable, and able to work with a high sense of urgency.

Nice to have

• Four-year degree in Communications, Business Administration, or a related field.

Culture & Benefits

• Hybrid work arrangement with remote work available on Thursdays and Fridays.
• Medical, vision, and dental coverage, plus a 401(k) with match eligibility.
• Online physician consultations, virtual mental health resources, life coaching, fitness reimbursements, and wellness rewards.
• Career advancement, internal mobility, leadership training, webinars, eLearning, and mentorship programs.
• Opportunities to participate in community service and charitable giving programs.