Administrative Coordinator

Location: Onsite in Portland, Oregon, United States

Compensation: $29.00–$32.00 per hour; 32 hours per week.

Company

hirify.global is a consulting firm supporting water and transportation projects throughout the project lifecycle.

What you will do

• Serve as the first point of contact for clients, guests, and employees.
• Manage office calendars, meetings, events, communications, supplies, access cards, keys, maintenance, and repairs.
• Receive and distribute mail while maintaining electronic and paper files, records, reports, and expense documentation.
• Prepare workstations and equipment for new hires and support onboarding.
• Coordinate fleet vehicle deliveries, parking, maintenance, and repairs; drive full-size pickup trucks to local appointments.
• Provide phone coverage, run local errands, and support office colleagues with administrative projects.

Requirements

• High school diploma or equivalent.
• At least 2 years of administrative support experience.
• Valid driver's license and good driving record.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to work onsite in a professional office environment and perform routine physical activities, including occasional lifting of up to 35 pounds.

Culture & Benefits

• Regular full-time employment with career growth, tuition reimbursement, professional training, and learning resources.
• Paid time off, seven paid holidays, two floating holidays, flexible schedules, and paid parental leave.
• Medical, dental, vision, HSA, FSA, wellness reimbursement, and employee assistance program.
• Employer-paid disability and life insurance and a 401(k) with company match.
• Quarterly social events, paid group volunteering, and employee networks.