Administrative Assistant II (Insurance)

Location: Wilsonville, Oregon; onsite, Monday–Friday, 8:30 AM–5:30 PM

Salary: $24.00–$27.00 per hour

Company

hirify.global is an insurance distribution company focused on life, health, and wealth insurance products, with Senior Choices NW serving Medicare and healthcare insurance clients.

What you will do

• Greet clients, agents, visitors, and business partners and manage incoming calls.
• Coordinate appointments, conference rooms, meetings, training sessions, and community events.
• Support agency leadership, sales agents, and office staff with administrative tasks.
• Collect, review, process, and maintain enrollment applications and related documentation.
• Prepare marketing, training, and sales materials and maintain office supplies, equipment, inventory, mail, and deliveries.
• Assist with reporting, vendor invoice tracking, commission inquiries, compliance administration, and special projects.

Requirements

• High school diploma or equivalent and 2–4 years of receptionist, front-office, customer service, or administrative support experience.
• Strong verbal and written communication, customer service, organization, accuracy, and attention to detail.
• Proficiency with Microsoft Office, including Outlook, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities, work independently, and adapt to changing business demands.
• Reliable transportation and ability to lift up to 20 pounds as needed.

Nice to have

• Experience in Medicare, health insurance, or another regulated industry.
• Experience with CRM systems, RingCentral, sales-team support, events, or training programs.

Culture & Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan, HSA, and FSA options.
• Paid holidays, paid time off, and community service PTO.
• Life insurance, short-term disability, and long-term disability coverage.
• Family-like work environment with professional development opportunities.