Executive Support Specialist (Fintech)

Location: Chicago, United States; hybrid schedule with three days in the office and two remote days per week

Salary: $55,000–$65,000 per year

Company

hirify.global is a SaaS technology platform provider serving the global capital markets industry with trading execution, analytics, surveillance, risk management, and infrastructure solutions.

What you will do

• Manage calendars, meeting schedules, reminders, briefing materials, and communications for the CFO, CRO, and CTO & Product Officer.
• Coordinate domestic and international executive travel, including flights, hotels, and ground transportation.
• Prepare expense reports and draft, proofread, and format business correspondence, presentations, and documents.
• Support All Hands meetings, QBRs, Board meetings, and executive offsites through venue, vendor, catering, A/V, and attendee coordination.
• Prepare agendas, take minutes, follow up on action items, and track milestones across corporate projects.
• Conduct administrative, research, and project-support tasks for the broader Executive Operations function.

Requirements

• Demonstrable experience supporting C-suite executives or an executive office in an administrative or operations coordination role.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills, with discretion when handling confidential information.
• Ability to work extended hours when required for events.
• Ability to work in the Chicago office three days per week.

Nice to have

• Experience with corporate events, project coordination, or executive support in technology or financial services.
• Familiarity with Jira, Confluence, or Asana.
• Experience supporting a fast-growing global organization.

Culture & Benefits

• Hybrid work model combining in-person collaboration with remote work.
• Medical, dental, and vision insurance, plus FSA, HSA, and 401(k) benefits.
• 22 days of paid time off, paid holidays, parental leave, and a yearly volunteering day.
• Professional development days, equipment support, and milestone anniversary benefits.
• Backup child and pet care, tutoring services, wellness contributions, and discounted healthcare premiums.

Hiring process

• Application and review followed by a recruiter screen.
• Technical test and hiring manager interview.
• Team lead interview followed by a final interview.