Office Coordinator

Location: Novato HQ, United States; onsite workplace operations. Monday–Friday, 8:30 AM–5:30 PM, with flexibility for events and occasional after-hours support.

Salary: $67,870–$84,810 USD annually.

Company

Online eyewear company offering prescription glasses, sunglasses, protective eyewear, and non-prescription frames through an accessible retail model.

What you will do

• Manage front desk operations, visitor management, badge access, workplace security, space planning, desk readiness, office moves, and maintenance coordination.
• Coordinate emergency preparedness, drills, alerts, workplace procedures, and safety compliance.
• Support onboarding, office amenities, internal events, engagement initiatives, and office-wide communications.
• Handle mail, scheduling, confidential documents, invoices, expense tracking, office budgeting, and administrative process improvements.
• Manage purchasing, inventory, supplies, service agreements, vendor performance, company vehicle records, maintenance, registration, and insurance.
• Coordinate company housing and offsite properties, including reservations, guest communications, readiness, stocking, vendor support, and occasional urgent assistance.

Requirements

• 3+ years of experience in office management, workplace operations, facilities coordination, property coordination, hospitality, executive assistance, administrative assistance, or a similar field.
• Strong knowledge of Microsoft Office or Google Workspace.
• Excellent organizational, project management, time-management, written communication, and verbal communication skills.
• Ability to manage multiple priorities, identify operational challenges, prioritize solutions, and drive continuous improvement.
• Ability to collaborate with employees, leadership, vendors, building management, and cross-functional teams.
• High school diploma or equivalent required; willingness to provide occasional after-hours support required.

Nice to have

• Experience with workplace management, purchasing, facilities, inventory, fleet, or property management systems.
• Bachelor’s degree in Business Administration, Hospitality, Communications, Facilities Management, or a related field.

Culture & Benefits

• Annual bonus program and annual product gift card.
• Medical, dental, and vision premiums fully covered for employees, with partial dependent coverage.
• 401(k) with up to 4% matching, life and disability coverage, and employee assistance programs.
• Flex Time Off, an additional Week of Zen, and 16 weeks of fully paid parental leave.
• Family-forming and fertility support, therapy and coaching access, and a digital wellness platform.