Procurement and Workplace Operations Coordinator

Location: Hub - San Francisco; Hybrid

Salary: $80,000–$95,000 annual base salary, plus equity and bonus opportunities.

Company

hirify.global builds identity trust infrastructure for the digital economy, verifying legitimate identities and preventing fraud in real time.

What you will do

• Coordinate day-to-day operations across hirify.global’s distributed office hubs and ensure locations are organized, functional, and employee-ready.
• Manage office access, onboarding lists, communications, documentation, mail, supplies, furniture, equipment, and employee requests.
• Coordinate office space and logistics for offsites, meetings, executive visits, collaboration days, and employee events.
• Maintain office contracts, vendor contacts, renewal dates, key terms, and spending visibility.
• Serve as the primary contact for workplace vendors and building management while monitoring service quality and resolving issues.
• Support procurement requests, vendor onboarding, renewals, purchase orders, approvals, and related documentation in partnership with Finance, Legal, Procurement, IT, and business teams.

Requirements

• Experience in workplace operations, office management, facilities, procurement, vendor coordination, or a similar role.
• Strong organizational skills, attention to detail, follow-through, communication, and service orientation.
• Ability to manage multiple vendors, requests, timelines, records, purchase orders, invoices, contracts, and confidential information.
• Experience coordinating logistics for meetings, offsites, events, and office collaboration.
• Familiarity with Slack, Google Workspace, spreadsheets, procurement systems such as Zip, and vendor management processes.
• Ability to work independently, solve problems proactively, and collaborate with cross-functional teams and external partners.

Nice to have

• Experience supporting distributed teams, coworking spaces, or flexible office models.
• Familiarity with automation and AI tools such as Zapier, plus an interest in process improvement.

Culture & Benefits

• Hybrid work supporting distributed office hubs.
• Equity and an annual bonus or commission plan as part of the total rewards package.
• Work with People, Finance, Legal, Procurement, IT, and business stakeholders.
• Operating principles centered on ownership, accountability, collaboration, continuous improvement, and trust.
• Commitment to diversity, equal opportunity, and workplace accommodations throughout the hiring process.