Legal Executive Assistant

Location: Remote within the United States, with travel to the Santa Clara, California headquarters twice per quarter and in-person attendance in Santa Clara during the first two weeks of onboarding. Pacific time zone preferred. Applicants must meet the definition of a U.S. person under applicable export control laws.

Salary: $70,000–$110,000 per year

Company

hirify.global develops advanced fission power plants, nuclear fuel recycling technologies, and critical radioisotope supply chains to deliver clean, reliable energy.

What you will do

• Support the General Counsel and Legal team with calendar management, executive scheduling, meetings, travel, and confidential information.
• Coordinate meeting logistics, prepare agendas, presentations, reports, and other legal and corporate materials.
• Plan Legal team meetings, offsites, events, and related travel arrangements.
• Maintain legal knowledge management resources, including internal wiki pages and company-wide materials.
• Manage outside counsel billing, invoice processing, vendor setup, e-billing systems, budgeting, expenses, and quarterly accruals.
• Support onboarding for new Legal team members through equipment setup, system access, and welcome training.

Requirements

• Bachelor’s degree or equivalent experience.
• 5–8 years of experience as an assistant or in a similar role supporting an in-house General Counsel or Legal department.
• Experience with executive calendar management, scheduling, travel logistics, outside counsel billing, and e-billing platforms.
• Strong technical proficiency with Google Suite, Slack, Box, Atlassian, Microsoft Office Suite, and Adobe Acrobat.
• Exceptional organization, attention to detail, communication, prioritization, and multitasking skills.
• Ability to work remotely from the United States and attend required in-person periods and headquarters travel in Santa Clara.

Nice to have

• Experience in a high-growth startup.
• Proficiency or interest in AI productivity and automation tools.

Culture & Benefits

• Fast-paced, iterative startup environment focused on advanced fission and clean energy.
• Flexible time off, flexible work hours, and wellness credits.
• Equity, bonuses, competitive pay, 401(k), health insurance with employer contribution, HSA, and FSA.
• Culture centered on collaboration, humility, ownership, and creative problem-solving.