Legal Administrative Support

Location: Hybrid role in Jericho, New York, with required time in the office. Monday–Friday, 8:30 AM–5:00 PM or 9:00 AM–5:30 PM.

Salary: $56,042.19–$58,000 per year, plus potential incentive pay of up to 9% of base salary.

Company

hirify.global provides insurance and financial services, supported by a legal department serving internal clients and customers.

What you will do

• Provide administrative support to attorneys, leadership, and other Law Department colleagues.
• Handle reception, phone, and rotation reception duties.
• Process mail and prepare legal documents and correspondence.
• Order and download records, including support for legal and medical records workflows.
• Manage multiple administrative tasks and deadlines in a fast-paced civil litigation environment.

Requirements

• Must be eligible to work lawfully in the United States immediately; visa sponsorship is not available.
• Previous office environment experience and a strong customer service background.
• Strong organization, prioritization, decision-making, multitasking, time management, and communication skills.
• Accurate typing and data-entry skills, with the ability to manage a high-volume workload.
• Working knowledge of Microsoft Office Suite, Adobe, case management systems, and document storage systems.
• Ability to work in a hybrid arrangement with regular office attendance in Jericho, New York.

Nice to have

• Legal office experience.
• Knowledge of legal and medical terminology, local and state pleading and pre-trial rules, deadlines, and filing requirements.
• Experience collecting medical records through subpoenas or authorizations.
• Experience with New York e-filing.

Culture & Benefits

• Collaborative legal office environment with access to team support.
• Annual raises, incentive pay, healthcare, dental, vision, telemedicine, and mental health programs.
• Training programs, tuition assistance, mentoring, and employee resource groups.
• Paid time off, paid holidays, parental leave, bereavement leave, and community service or education support days.
• 401(k) plan with company contributions of up to 7%, financial coaching, and other family and wellbeing benefits.