Administrative Support Specialist, Legal

Location: Brookline, Massachusetts, United States; hybrid work with 2–3 onsite days per week

Salary: $59,684–$74,125 per year

Company

hirify.global conducts cancer research, provides patient care, and advances medical education and public health.

What you will do

• Provide administrative support to multiple attorneys and legal professionals, including complex calendar and meeting management.
• Draft, proofread, edit, redact, organize, track, and file legal and corporate documents.
• Coordinate onsite and offsite meetings, conferences, retreats, visitors, facilities, vendors, catering, and transportation.
• Arrange business travel, prepare itineraries, and process expense reports.
• Assist with medical records requests, subpoenas, legal inquiries, attorney registrations, CLE tracking, and matter management in CounselLink.
• Conduct basic legal research, draft legal documents, perform notarial acts, and support onboarding and offboarding.

Requirements

• High school diploma required; a bachelor's degree is strongly preferred.
• At least 3 years of relevant office experience.
• Experience in a legal, academic, medical, or scientific research setting is highly preferred.
• Proficiency with Microsoft Office 365 required; Zoom, Visio, and Adobe Acrobat experience is preferred.
• Must be able to work in a hybrid setting, both remotely and onsite as needed.
• Must be a Notary Public or willing and eligible to become one; strong confidentiality, communication, organization, proofreading, and legal-document drafting skills are required.

Culture & Benefits

• Work in an inclusive, diverse, and equitable healthcare and research environment.
• Participate in training programs, workshops, and professional development opportunities.
• Collaborate with attorneys, internal and external clients, outside counsel, and administrative colleagues.
• Support a mission focused on reducing the burden of cancer through research, care, education, and public health.